Vendor and Supplier Management Software
You probably know your top five customers by heart. Ask about your top five suppliers and how much you owe each of them today, and the answer is usually less certain. QuickBillBook keeps a ledger for every vendor, built from the purchases and payments you already record.
What goes wrong with supplier records
Payables are a rough estimate
You know roughly what you owe, but not exactly, and not as of today.
Supplier statements never match
Reconciling their figure against yours takes a day and usually finds a missing bill.
No purchase history per vendor
Comparing rates between suppliers means digging through old bills.
What the vendor record gives you
A ledger per supplier
Opening balance, every bill and payment, closing balance, for any date range.
All-vendor payables
Every outstanding supplier balance in one list.
Purchase history
Every purchase from a vendor, with rates, in one place.
GSTIN on the master
Supplier tax details held once and used on every document.
Excel export
Send a statement or reconcile against the supplier's own figures.
Keeping supplier accounts straight
- 1
Add each supplier once, with GSTIN and address.
- 2
Enter purchase bills as material arrives.
- 3
Record payments against the vendor.
- 4
Check the payables report before planning the next purchase.
Frequently asked questions
Can I see how much I owe each supplier?
Yes, per vendor and as an all-vendor report.
Can I see past purchases from a supplier?
Yes, with rates, on the vendor record.
Can I reconcile against a supplier statement?
Yes. Export the ledger to Excel and compare.
Does it handle purchase returns?
Yes, with the payable adjusting.
Is GSTIN stored per supplier?
Yes, on the vendor master.
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